Fleet Management Consultant
Vehicle fleet management is the set of processes and procedures utilised to manage all fleet information and vehicle assets from acquisition through to disposal i.e. the fleet asset lifecycle. It plays a critical role in any organisation – the fleet must be structured and managed effectively to support the attainment of the organisations’ strategic objectives.
A Fleet Management Consultant can assist an organisation to maximise efficiency, utilisation, reliability, and productivity while providing a high level of safety for drivers.
Fleet Management Principles
Guiding principles of effective management include:
• Selection of vehicles, plant, and equipment that are ‘Fit for Purpose’
• Implementing and maintaining a high level of vehicle and driver safety
• Selection of vehicles, plant, and equipment that demonstrate optimal value through ‘Whole of Life Cost’ (WOLC) analysis
• Review and adoption of innovative fleet assets, services, and methodologies, where a clear benefit can be identified.
• Managing the risks associated with operating the fleet and meeting compliance requirements
Fleet Management Services
There are two fundamental ways that organisations can choose to manage their fleet, either ‘in-house’ or ‘outsourced’.
Many organisations choose to manage their fleet ‘in-house’, allocating responsibility for the management of the fleet to their internal staff. In the case of large fleets, this could often necessitate the employment of a Fleet Manager. Conversely, small and medium-size fleets tend to be managed by staff with a broad range of responsibilities within the organisation.
Those choosing to outsource, generally contract a Fleet Management Organisation (FMO) to manage their fleet, often incorporating fleet funding but sometimes just management services only.
Fleet Advisory works with clients who manage the fleet in-house as well as those that outsource, to deliver the desired outcomes.
Fit for Purpose
‘Fit for Purpose’ describes the essential need for fleet assets to be suitable for their corporate fleet management and operational requirements, whilst meeting health, safety, and legislative standards. This is the first and most fundamental consideration for a business, ensuring that the asset meets the following criteria:
• It is operationally capable
• It is the safest practical specification and meets organisational safety standards
• It is assessed as representing the best value for money solution
• It is the most (energy) efficient solution available.
Whole of Life Cost (WOLC)
Determining Whole of Life Cost (Total Cost of Ownership) is one of the most important steps of the vehicle selection process, regardless of how an organisation chooses to obtain its vehicles. The term ‘whole of life’ refers to the end-to-end total cost of ownership of a fleet asset from acquisition, throughout its operational life, and finally to its decommissioning and disposal.
Operationally, this is the embodiment of management; select the right assets, ensure they are operated in the most efficient manner possible, maximise sales proceeds, and minimise the end of life costs.
Fleet Management Systems
In-house management is now greatly enabled by a range of web-based fleet management systems. These systems can utilise data from In-Vehicle Monitoring Systems (IVMS) to provide comprehensive information on driver behavior, vehicle utilisation, and preventative maintenance.
Operational processes can also be streamlined using systems that incorporate artificial intelligence and machine learning, particularly on routine tasks.
We Are The Expert Consultants
Fleet Advisory provides expert fleet management consulting services on all areas of vehicle fleet management strategy, systems, and processes. We focus on delivering cost savings, mitigating risk, and ensuring compliance while improving operational efficiency.
Whether you manage your fleet in-house or utilise the services of an FMO, contact us for a free fleet diagnostic to determine how we may be able to help.